The Rentals page in T3 provides a centralized, flexible workspace for managing all of your EquipmentShare rentals. With built-in filters, usage tracking, and powerful in-row actions, fleet managers can easily track status, reduce idle time, and make informed rental decisions, without jumping between tools.
Here are just a few ways teams use the T3 Rentals page:
Jobsite coordination: Filter by location or branch to ensure each site has the right mix of equipment
Cost control: Monitor spend trends and export reports for finance or job costing
Utilization checks: Identify idle assets and off-rent or reallocate as needed
Accountability: Track who placed the order, what asset is where, and when it’s scheduled to come back
Service follow-up: Quickly flag rentals that need maintenance or troubleshooting
Rental Insights Bar
The Insights bar at the top gives you real-time awareness of fleet activity:
Insight | What It Shows | How to Use It |
Active Rentals | Total number of on-rent assets | Click to filter the table to just what’s on rent now |
Rental Spend | Total spend in the past 30 days with percent change | Spot unexpected spikes; click to view full billing page in T3 |
Insurance Status | Current coverage state for your rentals | Click Update COI to copy submission email to clipboard |
Upcoming Dispatches | Deliveries and pickups scheduled | Helps dispatchers and field managers plan ahead |
Zero Utilization | Number of units with 0 hours usage in past 7 days | Prioritize off-rent or internal reallocation for these assets |
Use this bar to triage your fleet before digging into the table.
Filtering and Customizing the Table
Main Filters
Use quick filters at the top of the table to narrow down by rentals that are reserved, on-rent, or previously rented.
The filters you previously used will display at the top of the table.
More Filters
To apply additional filters, select More Filters. Apply filters such as:
Equipment Class
Jobsite Name
PO Number
Branch
Make / Model
Sub-Renter
Ordered By
Has Keypad
Once applied, filters will appear pinned at the top of the table for quick reference and usage.
To clear the selected options within the filters, click the Clear Filters button on the right side of the filter bar.
Filter examples:
Show pricing and duration for billing review
Focus on jobsite and rental branch for field coordination
Highlight utilization and indicators for asset management
To customize columns:
There are two ways to show, hide, or organize columns:
Option 1: Use the Column Chooser
Click the column chooser icon.
Select or deselect up to 30 available fields.
3. Reset the columns by selecting the Reset icon.
Option 2: Use Column Headers
Hover over any column header (e.g. "Status").
Click the three-dot menu.
From here, you can:
Sort ascending/descending
Pin the column to the left or right
Hide the column
Access column manager
Option 3: Use Column Drag & Drop
Click any column header (e.g. "Status").
Drag the column where you'd like it placed.
Sorting Columns
Some columns allowing sorting to quickly organize your view.
Hover over a column header (e.g. Status, Rental Period).
Click the three-dot menu.
Select Sort by ASC (ascending) or Sort by DESC (descending).
For example, sort by Rental Period to see which rentals have been on-rent the shortest or longest.
Column Definitions
Column | Description |
Product | The make/model or description of the rented asset |
Status | Current state of the rental (e.g., On-rent, Complete, Awaiting pickup) |
Utilization | Visual 7-day usage indicator (green dots = days used) |
Rental & Order ID | The EquipmentShare Rental and Order ID |
Location / Jobsite | Location where the asset is assigned |
PO # / Ordered By | Who requested the rental and which PO it’s tied to |
Rental Period / Dates | Start and end date range or exact dates |
Price per Day/Week/Month | Contracted billing rates for the rental |
Indicators | Flags for issues like low utilization or high |
Actions | Tools for off-renting, downloading, assigning POs, and more |
Use columns like Rental Branch or Salesperson to filter by project type, responsibility, or region.
Spot and Solve with Utilization
To view full usage details:
Click the utilization indicator (green dots) in the Utilization column.
A panel opens showing:
Daily engine hours
Comparison to similar equipment benchmarks
Live T3 Map view from the View Live Location button
Off-Rent button
Asset usage history from the View History button
Viewing usage trends helps identify underused equipment. If an asset shows low or no utilization, it can be off-rented directly from the panel, helping teams avoid unnecessary charges and reduce fleet bloat.
Take Action Right from the Table
You can manage most rentals directly from the table without navigating away. Here’s how to take action from each row:
View on T3 Map: Click the Asset ID in the Product column.
Send keypad codes via text: Click the keypad icon, select Send via text, enter the phone number, and click Send Now.
View rental timeline summary: Click the Rental ID in the Rental & Order ID column.
Open the utilization panel: Click the green or grey dots in the Utilization column.
Off-rent or schedule pickup: Click Off-rent in the Actions column. You can off-rent one or multiple rentals at once.
Request service: Click the down arrow in the Actions column and select Request Service.
Assign or update a PO: Click the down arrow in the Actions column and select Assign PO.
Download order confirmation: Click the down arrow in the Actions column and select Order Confirmation.
Export all data or visible columns using the download button.
View Full Rental Details
For a complete view of any rental:
Click the Rental ID.
Select View rental details.
You’ll see:
Equipment details (make, model, serial number)
Full rental timeline: ordered, delivered, off-rented
Map showing jobsite drop-off and EquipmentShare branch
Billing breakdown with pricing and duration
PO and sales rep details
Action button to off-rent, request service, assign PO, and download an order confirmation.
This view gives you everything you need to track and close out a rental.