Welcome to EquipmentShare T3 

We’ve created a guide for using EquipmentShare T3 and all its features to help you experience a more productive, transparent, and efficient jobsite. 

EquipmentShare T3 is a telematics solution that runs on heavy equipment machines, vehicles, and rentals, regardless of OEM, make, or model. EquipmentShare T3 monitors and collects machine data, such as fuel level, run time, downtime and more, and serves it to fleet managers from the dashboard. EquipmentShare Track can be accessed on a computer desktop or tablet, or by mobile phone with the Link app. 

Here you’ll find quick links to EquipmentShare Help Resources and learn how to get started with EquipmentShare T3 by setting up a new user account and adding users, groups and assets. 

Helpful EquipmentShare Resources

EquipmentShare’s construction technology solutions help you get more work done at the jobsite, and our dedicated Track Support Team answers your questions to help you keep things moving. 

Setting up your EquipmentShare T3 account

The first step to setting up your EquipmentShare T3 account is to check your email at the account address you’ve provided to the EquipmentShare T3 team. You should receive an email with a username and a link to set up your account within EquipmentShare T3 

To activate your EquipmentShare T3 account, click the link in your Welcome email. The link should take you to the login page.

Login with the email address you’ve provided to the EquipmentShare T3 team; this should be the same email address associated with your Welcome email.

NOTE: Are you an employee of a company trying to set up your individual EquipmentShare T3 account? The Manager of your company’s account can add you as a user. For instructions on adding a user as a Manager, check out the next section of this guide, Adding Users to Your Track Account

Once you’ve established and confirmed your EquipmentShare T3 account, download Link, our mobile app for EquipmentShare T3. 

Link helps you take full advantage of all EquipmentShare T3 has to offer and manage your fleet from your mobile device wherever you go. Learn more about downloading the Link app here

Adding Users to Your T3 Account 

You’ll want to add Users to your EquipmentShare T3 account so your team can easily access data. 

To add a user to your EquipmentShare T3 account, you must be a Company Owner or Manager.

  • Navigate to the EquipmentShare Fleet browser app by selecting the app drawer from the navigation bar and select Fleet.

  • Click Company from the navigation menu on the left. 

  • Then, select the Users tab, then select Add User. Or if adding multiple users, use the Bulk Add Users button. Currently, the Bulk Add feature only support Admin-level roles.

  • Complete the user’s information form by including the user’s name, phone number, etc. Click Create when you’re done, and you should receive a confirmation notice that the user has been successfully created.

NOTE: A User role will not have access to viewing assets. Only users assigned to a Group with assets will have access. A Group is created by a company Manager or Owner, and it combines assets, users, and Geofences. For help on creating and editing Groups, see our section below on Groups.  

Creating a Group in EquipmentShare T3

A Group combines assets, users, and Geofences, and a Group must be created by a company Manager or Owner. 

Think of a Group as containing the assets that will be used on a specific project and within a specific jobsite (in EquipmentShare T3 a jobsite can be considered a Geofenced location). 

You’ll assign the Users who will be working on that specific project to that Group. These Users will have viewing access to the assets and Geofence of that Group in Track. 

A Group must be created before you assign more Users from your team to a specific group. Remember, a Group combines assets, users and Geofences. 

  • Navigate to the EquipmentShare Fleet browser app by selecting the app drawer from the navigation bar and select Fleet.

  • Click Company on the left navigation menu.

  • Then, select Groups at the top

  • Select the + Add Group button. 

  • Then, you’ll enter the Group Name and then click Save Group

  • Once saved, the Group will appear in the Group dropdown field. 

Now that your Group exists, you’ll want to add Users to it.

Adding a User to a Group

A Group must be created before you assign more Users from your team to a specific group. Remember, a Group combines assets, users and Geofences. Only Managers and Owners can add users to a group.

  • From the Groups tab within the Company dashboard, make sure the Users tab is selected across the top.

  • Locate the group for adding users by selecting from the Group dropdown field.

  • A list of Ungrouped Users will appear on the left. Find the User you wish to add to the Group, and click the plus sign + next to a User to add them to the group.

  • Select Save Users to Group once you’ve added the Users you want to the assigned Group. 

Add Assets to T3 Account

To begin tracking your assets, you’ll first need to provide a detailed list of assets and upload them to your EquipmentShare T3 account. Assets can include equipment, vehicles, rentals, buckets and attachments. There are three ways to add an asset in T3, including a bulk upload method.

Add an Asset to EquipmentShare T3 Manually

Go to your EquipmentShare T3 dashboard, and from the navigation menu at left, select the Add Assets button. List your asset by filling out the form with asset detail information and a photo. When complete, click Select Asset.

Add Assets

  • From the left navigation menu in the Fleet browser app, select Assets

  • Select Add Asset.

  • Complete the List Your Asset form.

  • When completed, click Save Asset

Adding Assets in Bulk

To add a list of assets to T3, you must be a company Manager or Owner. Adding assets in a list format or in bulk is the most efficient way to add assets. To make sure this is smooth sailing, prepare your list of assets in a .CSV file.

  • From the left navigation menu in the Fleet browser app, select Assets.

  • Click Bulk Add.

  • Select the Download sample CSV file (recommended). A sample file will download. Tip: Select the View Documentation button to view helpful tips when filling out your file.

  • After downloading the empty template, complete the template with your list of assets and details.  

  • Once the asset information has been completed in the spreadsheet, click File, then Save and be sure to keep it in a .CSV format. 

  • Return to the Bulk Create Asset form and select Choose File. Locate the .CSV file, and click Upload

  • The assets have been added to your company's EquipmentShare T3 portal and can be found in the Assets table.

Creating a Geofence

A Geofence is a virtual boundary that you can set around jobsites, fueling stations, offices—anywhere—and EquipmentShare Track alerts will notify you via email when one of your assets enters or exits the Geofence you created.

How to Create a Geofence

  • From the Fleet browser app, select Geofences from the left navigation menu. 

  • Select + Add New Geofence from top right. Or if you have multiple Geofences to add, select the Bulk Add button. For more information on how to Bulk Add geofences, check out this article.

  • Enter the address for the Geofence location in the Search Map field. Press Enter. Note: The location can be zoomed in or out from the + / - icons on the right side of the map. 

  • Select Create Geofence.

  • Select the shape for your Geofence. 

  • Draw your Geofence. 

  • To move the Geofence, select the hand icon, and grab the center of the Geofence. Click the back arrow to undo the action. 

  • Once you are done, enter a Name for your Geofence and click Save.

Check out this quick video tutorial for creating Geofences.

Adding a Geofence to a Group

Only a company Manager or Owner can add a Geofence to a group. 

When a Geofence is added to a Group, the users of the group can view assigned Geofences within T3. The geofence and group must already exist within EquipmentShare T3. 

The geofence and group must already exist within EquipmentShare T3. 

  • Navigate to the EquipmentShare Fleet browser app by selecting the app drawer from the navigation bar and select Fleet.

  • Click Company on the left navigation menu.

  • Then, select Groups at the top.

  • Toggle to Geofences (across the top).

  • Select the Group from the dropdown options. 

  • From the Ungrouped Geofences table, select the Geofence to add to the group. Click the + sign

  • Once you’ve added the Geofence to the Group, click Save Geofences to Group

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