About E-Logs, EquipmentShare’s ELD Solution

E-Logs is compliant with the Federal Motor Carrier Safety Administration’s (FMCSA) ELD rule. The rule requires many commercial trucks to be fitted with an ELD and mandates drivers to log their trips and driving hours electronically.

Users with Owner or Manager permissions can access E-Logs from T3. Drivers use the E-Logs mobile app to track their shifts and drive time, available for download in the App Store and the Google Play store. To use E-Logs, EquipmentShare Tracker hardware must be installed on a truck. Drivers use the mobile app to log driving time, view and edit logs, and provide the required documentation to law enforcement.

Quick ELD Resources

E-Logs Compliance Information

E-Logs is compliant with FMCSA standards and is a registered ELD solution. To see its FMCSA ELD registration, visit this link and search “Contractors Elogs” in the table.

Different HOS exemptions and exceptions will apply depending on where a vehicle is traveling and what it’s hauling or transporting. E-Logs drivers can apply any exemptions or exceptions to their time logs in the app.

Find more information on ELD and HOS exemptions here. See the E-Logs section of the Help Center for help with the mobile app.

Federal HOS Rule Types

E-Logs is the only ELD solution on the market that supports all federal and state HOS rule exemptions, accommodating drivers and drive events of any kind in every state, including Texas, Alaska, Florida, and California. See the list of every supported HOS rule here in the Help Center.

For more on HOS Rule Types, please check out the FMCSA site.

E-Logs Integrations

E-Logs works with several EquipmentShare Technology features to provide complete visibility into hours worked for every employee. E-Log entries work with Time Cards, Work Orders (WOs), Jobs, and Phases.

E-Logs and Time Cards

E-Logs is fully integrated with EquipimentShare's Time Cards feature. Each time a driver sets their duty status to On, a Time Card is automatically created, clocking them out when they go into an off-duty status. The drivers’ Time Cards will be visible to users with Time Cards access.

In the Time Cards table, E-Logs drivers will have a blue truck icon in their Type column. If you click into a driver’s Time Card and select a date, you can click Review this day in E-Logs to see the driver’s log for that day.

E-Logs, WOs, Jobs, and Phases

You or your drivers can add information to E-Logs entries showing where and how the time was spent. Adding a WO, Job and/or Job Phase to the log provides even more insight into how work is really being done—you can more accurately estimate how long a job or a Work Order will take to complete and the resources needed to complete it, from employee hours to parts to total time.

Using E-Logs in EquipmentShare T3

The E-Logs browser app can be used from a desktop by a Manager or Owner role. The menu bar features tabs for viewing specific data and information: Fleet, Drivers, Logs, DVIRs, Documents, and Messages.

Access the E-Logs Browser App by logging into the app.estrack.com and selecting the app drawer icon and then E-Logs.


Fleet Page

View top-level summaries of recent data from the Fleet page. Users can see which statuses all of their drivers across the top of the page, including Total Drivers, and those drivers in Driving, Yard Move, Personal Use, On, Off, or Sleeper Berth status. The lower part includes a snapshot summary of DVIR defects, Unassigned Logs, and ELD submissions.

The Fleet page also displays a map with drivers' location and their current on- or off-duty status. The markers on the map are indicators of the driver's location throughout the day. The number within the circle indicates the drivers in that particular proximity. The larger the circle, the more drivers. The circle's color represents a status; Green is On, Blue is Drive, Yard Move, Personal Use, and Grey is Off. Hover over the markers to see a pop-up box of information, including the driver's status stats or details.

Figure 1. Fleet page


Drivers Page

The Drivers page shows a searchable table of all drivers that use E-Logs. The table shows some recent driver data:

  • Duty status: on, off, or driving

  • Driver’s name and cycle rule

  • Current Asset (and the pairing details)

  • Device Type the driver is using and version of the app

  • Cycle time

  • Shift: Length of time of the last logged shift

  • Drive: Drive time during the last logged shift

  • Break: Hours logged into a shift when the driver took a break

Figure 2. Drivers page

You can edit driver information and delete drivers from the Edit button. To add a driver, select Add Driver at the top right to add a new E-Logs driver’s information. A form will populate where you can add the driver’s information:

  • Driver’s first name, last name, and phone number

  • Driver username and email address

  • Account password

  • Driver’s license number and issuing state

  • Cycle rule

  • HOS exemption (if applicable)

  • Driver’s timezone

  • Driver’s reporting location

  • Indicate if the driver’s vehicle has a sleeper berth

Driver Logs Calendar

When accessing the Drivers page, select a driver name from the table, and the driver's logs for the calendar month will display. The current month will default. Each day will include a count of exemptions and issues for the individual driver; Break Violation, Cycle Violation, Drive Violation, Shift Violation, and Not Signed. The day will also include the distance traveled and duration in hours and minutes. The calendar can be viewed as a Month or Year view, providing an easy way to look back at the previous month's or year's violations. Adjust the date ranges across the top to customize the logs view. Click a day within the calendar to view the Daily Driver Log Summary page.

Figure 3. Driver Logs calendar

Driver Logs Table

From the Driver Logs calendar, a table of the data can be accessed. Select the Table button from the calendar view. It will display more details from the calendar view, including the driver's name tied to the log, distance traveled, time duration, exemptions, and issues. The data in each column can be sorted by using the up and down arrows in the headers. The Date and Issues values can be filtered by selecting the filter icon. Selecting the Date link will take you to the Daily Driver Log Summary page under the Drivers tab.

Figure 4. Driver Logs table

Daily Driver Log Summary Page

From the Drivers Logs table, select a date link to display the Daily Driver Log Summary page. It provides a full overview of the daily log, including the various duty statuses depicted in a chart, any issues that need addressing, duty status table, suggested revisions (including any Work Orders or Jobs to edit), and audit history. Click Review the Time Card for this day to view the Time Cards version of the specific log entry. E-Logs are integrated with Time Cards; meaning driver logs are also recorded as Time Cards.

Figure 5. Daily Driver Log Summary page

Details & Overview Duty Status Chart

The Duty Status chart on the Daily Driver Log Summary page will show the various duty statuses throughout the day. Toggle between Details and Overview mode. Hover over the lines to see a breakdown of the duty status; providing status duration, mileage, and location. Zoom in using the + icon to view a specific status and what time it occurred. In Overview mode, the light grey slide bar along the bottom allows the user to scroll to the right or left of the timeline, looking at hours outside of the zoomed-in view. The link icon represented when the vehicle was paired.

Figure 6. Duty Status chart in Details view on Daily Driver Summary page

Figure 7. Duty Status chart in Overview view on Daily Driver Summary page

Issues Table

The Issues table displays any issues for the day's logs. The Type, Time, and Description of the issue will display, if applicable.

Figure 8. Issues table on Daily Driver Summary page

Duty Status table

The same data displayed in the Duty Status chart will display in a table format, including Status, Time, Location, Source, Work Order, Work Code, Job, and Notes. Select the Revise button in each log row to make any changes.

Figure 9. Duty Status table on Daily Driver Summary page

Revising Logs

When revising a log from the Suggested Revisions table, update a log's Status, Time, Location, Work Order, Work Code, Job, and Notes by selecting the Suggest button. It will open a Suggested Revision window for editing. Users who are Owners or Managers can suggest revisions to E-Logs entries, which the driver can accept or reject.

Figure 10. Suggested Revision table on Daily Driver Summary page


Logs Page

Logs Calendar

When accessing the Logs page, the Logs calendar will display for all drivers. The current month will default, and each day will include a count of exemptions and issues; Break Violation, Cycle Violation, Drive Violation, Shift Violation, and Not Signed. The Logs calendar can be viewed as a Month or Year view, providing an easy way to look back at the previous month's or year's violations. Adjust the date ranges across the top to customize the logs view. This information can be exported to a CSV file.

Figure 11. Logs calendar

Daily Logs Table

Once an individual day is selected from the Logs calendar, a table displays the day's logs. The Daily Logs table shows the date of the entry, driver name, hours logged, and distance traveled, applicable exemptions, violations, and form and manner approval (Needs Signature vs. No Errors). Update the date range of view. Sort all data and filter the Date, Driver, and Issues columns.

Figure 12. Daily Logs table

  • Click on a log entry (date link) to access the Daily Driver Summary page for more details about logged time on the date of the selected entry (e.g., clicking on a driver’s log entry on April 2 will bring up their complete time data for April 2). See the Daily Driver Summary page section for more information.

  • Click a driver's name link to open the Daily Driver Summary page.

Logs Table

When viewing the Logs page, click the Table button to view the Logs Table. It will display more details from the calendar view, including the driver's name tied to the log, distance traveled, time duration, exemptions, and issues. The data in each column can be sorted by using the up and down arrows in the headers. The Date, Driver, and Issues values can be filtered by selecting the filter icon.

Figure 13. Logs table

  • Click on a log entry (date link) to access the Daily Driver Summary page for more details about logged time on the date of the selected entry (e.g., clicking on a driver’s log entry on April 2 will bring up their complete time data for April 2). See the Daily Driver Summary page section for more information.

  • Click a driver's name link to open the Daily Driver Summary page.

Unassigned Time Page

The Unassigned Time page is located under the Logs tab by selecting Unassigned. An unassigned time is a movement captured by the paired tracking device that has not been assigned by the driver.

Figure 14. Unassigned Time page

From the Unassigned Time page, select the Asset ID link to view the asset's history in EquipmentShare Track. Select a Driver link in the Last Paired column to open the driver's logs calendar. See the Drivers Logs Calendar for more information.

Figure 15. Asset History page in Fleet browser app

Submissions Page

Access the Submissions page from the Logs tab. View any Electronic Logging Device (ELD) submissions to the FMCSA and their status, including Date of Submission, Submitted By, Driver, Date Range, Sent To, Assets, Submission Status, Resend, and Reference. Search from the list of submissions and download the entire table. Select a Driver link to open the driver's logs calendar. See the Drivers Logs Calendar for more information. Select an Asset ID link to open the asset's history in the Fleet browser app.

Figure 16. Submissions page


DVIRs Page

DVIRs Calendar

When accessing the DVIRs tab, a calendar will display. The current month will default, and each day will include a count of Unresolved, Resolved, and Total DVIRs completed for all drivers. The DVIRs calendar can be viewed as a Month or Year view, providing an easy way to look back at the previous month's or year's DVIRs. Adjust the date ranges across the top to customize the DVIRs view.

Figure 17. DVIRs calendar

Daily DVIR Table

Select an individual day within the calendar to view that day's defects in a table format. The table will include the Date, Driver, and Vehicles for the day's DVIRs.

  • Select the Date link to open the DVIR Daily Summary page.

  • Select the Driver link to open the Drivers Log calendar.

  • Select an Asset ID link to open the Asset History page and the DVIR Daily Summary page.

Figure 18. Daily DVIR table

DVIRs Table

When viewing the DVIRs page, click the Table button to view the DVIRs table. It will display more details from the calendar view, including the date, driver's name, and vehicle with a tag indicating the defect. Some of the helpful tags include Air Lines, Exhaust, Brakes, and Tires. The data in each column can be sorted and filtered.

  • Select the Date link to open the DVIR Daily Summary page.

  • Select the Driver link to open the Drivers Log calendar.

  • Select an Asset ID link to open the Asset History page and the DVIR Daily Summary page.

Figure 19. DVIRs table

DVIR Daily Summary Page

Selecting the Date link will open the Daily DVIR Summary page. Review the details of the DVIR. Print the DVIR using the Print Page button.

Figure 20. DVIR Daily Summary page


Documents Page

The Documents page shows a searchable table of E-Logs documents and includes:

  • Bills of Lading

  • Fuel receipts

  • Accident and damage photos

The table shows the date the document was added, the user or driver who added it, the type of document, and reference notes. Click on an entry to view and print the logged document.

Figure 21. Documents page


Messages Page

From the Messages page, E-Logs users can select a driver and send them a message. Drivers will receive notifications on their mobile devices.

Figure 22. Messages page


Settings

From Settings, you can choose and update your Company’s E-Logs settings. The options that are selected for the company will apply to all new drivers as their defaults.

  • Company Address

  • Hours of Service Rule

  • Timezone

  • Vehicle / Trailer defect tags

    • The list of vehicle inspection items you'd like your drivers to review for their DVIRs. To add a new tag, simply type in the item and it will be added to the list.

  • DVIR Requirements

    • Select multiple requirements from the list and all drivers will be required to complete that action prior to submitting a DVIR from their E-Logs mobile app.

Figure 23. Accessing Settings page

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