Archiving allows you to move a non-active asset into a locked, read-only state while keeping its complete history intact. This prevents accidental edits and helps maintain an accurate, clutter-free asset list. Archived assets can be viewed or restored at any time.
Note: Active assets cannot be archived. An asset is considered active if it's currently on a trip, assigned to an open work order, has an active or future rental period, or is paired via the E-Logs mobile app.
Archiving an Asset
You can archive any non-active asset from the T3 Asset Details page.
To archive an asset:
From the Asset Details page, select the Edit tab.
Scroll to the bottom of the form and choose Archive Asset.
Select a reason code from the dropdown:
Stolen
Retired
Sold
Totaled
Scrapped
No reason provided (default)
Click Archive to complete the process.
When archiving, T3 automatically handles device links based on the reason selected:
For all reasons except Stolen, any assigned trackers or cameras are automatically unlinked.
For Stolen assets, devices remain linked to assist with potential recovery.
If the asset cannot be archived because it is active, an error message will appear with the reason.
Once successfully archived, a label appears next to the asset name indicating it is Archived.
Viewing Archived Assets
Archived assets are removed from active lists like the Map and Assets page and stored in a separate Archived Assets table.
To view archived assets:
From the T3 Assets page, select the ellipsis (⋯) at the top of the page.
Choose View archived assets.
The Archived Assets table displays asset names, details, and reason codes.
You can search and sort each column as needed. Filter each column by selecting the header, then Filter, and then enter your criteria.
Restoring Archived Assets
If an asset is archived by mistake or becomes active again, it can be restored at any time with all data and history preserved.
To restore an asset:
From the Asset Details page, open the Edit tab and select Restore Asset at the bottom.
OrFrom the Archived Assets table, select the actions ellipsis (⋯) next to the asset and choose Restore asset.
Once restored, the asset returns to your active list and resumes normal functionality.